Eternacon/2018/Committee Meeting Chat Logs/5-30-2018
< Eternacon | 2018 | Committee Meeting Chat Logs
Jennifer Pearl: Hi everyone [3:57 PM]
Astromon: hey Jen! [3:57 PM]
tone: all aboard fer sum flips? [3:58 PM]
Jennifer Pearl: you know it [3:58 PM]
Jennifer Pearl: but first eternacon planning [3:58 PM]
Astromon: haha sure and eterna chat (: [3:58 PM]
Astromon: ive been gathering art jen < [3:59 PM]
Astromon: and trying to nail down some speakers :D [3:59 PM]
Jennifer Pearl: nice [3:59 PM]
Jennifer Pearl: thanks [4:00 PM]
Jennifer Pearl: I plan on contacting presenters today so if you could email me their names i will contact them [4:00 PM]
Jennifer Pearl: i will only be online for about 30 min for todays meeting and then LFP6 will take over. I have stuff at work [4:01 PM]
Jennifer Pearl: that being said lets start teh eternacon meeting [4:01 PM]
Jennifer Pearl: who all is here today? [4:02 PM]
LFP6: Raises Hand [4:03 PM]
Astromon: ok, when i asked hog to make the puzzle seesion , i also asked if could do another switch presentation also, , I think he answered to the puzzle making only [4:03 PM]
Astromon: thats the extent of the list, hog [4:04 PM]
Astromon: Im here haha [4:04 PM]
Jennifer Pearl: @astro thanks I will get clarification when I contact him today [4:04 PM]
Jennifer Pearl: need to put that on the list of peopel to contact [4:04 PM]
Astromon: cool [4:04 PM]
Astromon: masterS has this new phylo tool, and its fantastic [4:06 PM]
Jennifer Pearl: so it looks like we wont be able to get laptops from Stanford since we are having he event on the weekend [4:06 PM]
Jennifer Pearl: also we cant get AV assistance for teh same reason [4:06 PM]
Astromon: would love to see it presented [4:06 PM]
Astromon: aww [4:06 PM]
LFP6: Wait, we cant get laptops either? [4:07 PM]
LFP6: Could’ve sworn we’ve been able to before [4:07 PM]
Astromon: was that the case last year? [4:07 PM]
LFP6: AV I’m not surprised though [4:07 PM]
Jennifer Pearl: From the email form Dr. Michael [4:08 PM]
Jennifer Pearl: Attached is your confirmation for Eternacon on Aug 11th and 12th in LK120. PLEASE NOTE: We are unfortunately unable to accomodate the AV assitance as well as the laptops requested for your event. This is due to your event taking place [4:08 PM]
Jennifer Pearl: er Dr. Gotrik [4:08 PM]
Jennifer Pearl: is there a way we could rent some? [4:09 PM]
LFP6: Maybe someone from the area would know if there’s a place that does that…? [4:10 PM]
Jennifer Pearl: so foundthis on the web [4:11 PM]
Jennifer Pearl: https://www.rentacomputer.com [4:11 PM]
Jennifer Pearl: https://www.rentacomputer.com/rentals/us/california/palo-alto\ [4:11 PM]
Jennifer Pearl: Maybe we can get Rhiju to do this with eternacon funds [4:12 PM]
LFP6: I think that’d be viable [4:12 PM]
Jennifer Pearl: we would have to request a quote [4:12 PM]
Jennifer Pearl: Lets make that one of things we take care of today when we talk laer [4:12 PM]
Jennifer Pearl: later [4:12 PM]
Jennifer Pearl: askign Rhiju if he will do ti [4:13 PM]
Astromon: 99 each [4:13 PM]
Jennifer Pearl: oh thanks Astro did not see the parices before [4:13 PM]
LFP6: I’ll ask about what it’d look like for a weekend in their support chat [4:13 PM]
LFP6: Dunno if that’d change anything [4:14 PM]
LFP6: As that’s particularly short term [4:14 PM]
LFP6: How many were we looking for? 15? [4:15 PM]
LFP6: Just to have a rough number [4:15 PM]
Jennifer Pearl: i think since we will be renting abotu 15 will be good [4:16 PM]
Jennifer Pearl: 1 laptop per team of 2 people maybe [4:16 PM]
Jennifer Pearl: i would liek it to be teams of 3 people to get people conversing and mingling with each other [4:16 PM]
Jennifer Pearl: what do you guys think? [4:17 PM]
Jennifer Pearl: about the teams idea? [4:18 PM]
LFP6: Makes sense to me [4:20 PM]
Astromon: 3 is good [4:20 PM]
Jennifer Pearl: @LFP^ just saw your request in IM on SLack I will look into it today [4:21 PM]
LFP6: Thanks [4:21 PM]
Jennifer Pearl: sounds…fun [4:21 PM]
LFP6: What minimum specs would a laptop need to run Eterna properly? [4:21 PM]
Jennifer Pearl: not sure. not an old one at least [4:22 PM]
Jennifer Pearl: would want it to be ablet o fold NUPACK reaonably [4:22 PM]
LFP6: "we can do an i5 or amd compatible system with 4gb ram for $95.00 each up to one week including transportation if that would work for you.[4:22 PM]
LFP6: " [4:22 PM]
Jennifer Pearl: is that from their tech support [4:22 PM]
LFP6: From their sales chat [4:23 PM]
Jennifer Pearl: I think an i5 would be ok what generation is it? [4:23 PM]
Astromon: better not be a nupak puzzle heh [4:24 PM]
LFP6: While I look into that… I think its high time we announce the date and registration [4:24 PM]
LFP6: Did you get a chance to check over the form jen? [4:24 PM]
LFP6: Also, will the specific timings be the same as last year? [4:24 PM]
Astromon: might as well [4:25 PM]
Jennifer Pearl: i think the timing was good last year. [4:25 PM]
LFP6: Cool [4:25 PM]
Jennifer Pearl: Waht time did we start last year [4:25 PM]
LFP6: 9 [4:25 PM]
LFP6: Arrival at 8 on Saturday to get settled [4:25 PM]
Jennifer Pearl: 9 is a good time to start [4:26 PM]
Jennifer Pearl: i like that schedule [4:26 PM]
LFP6: I think the only potential blocker for sending out a registration news item would be specifics for housing, correct? [4:26 PM]
Jennifer Pearl: for the AV we need to gove 4 hour increments and time for the unit to cool down inbetween [4:26 PM]
LFP6: Ie, getting Michael to reserve a block [4:26 PM]
LFP6: At SGH [4:26 PM]
Jennifer Pearl: so prob best to have it coool down durring lunch [4:27 PM]
Jennifer Pearl: which would be at 1 if we start at 9 [4:27 PM]
Jennifer Pearl: @LFP6 that is a good point [4:28 PM]
LFP6: Also, btw "second generation i5. We have 6th gen we can do $110.00 each [4:28 PM]
LFP6: " [4:28 PM]
Jennifer Pearl: not too much more for 6th gen [4:28 PM]
LFP6: Yeah [4:28 PM]
LFP6: We can bring it up to Rhiju, it’s also possible he might know of another way to get loaners [4:28 PM]
Jennifer Pearl: 8th is the latest so csounds ok to me [4:29 PM]
Jennifer Pearl: I agree lets talk with Rhiju [4:29 PM]
LFP6: Ok, so should we wait for the room block and then announce as soon as that’s available? [4:30 PM]
Jennifer Pearl: I would like to get the announcement out as soon as possible… [4:30 PM]
LFP6: I can post it and say “information on lodging will be available within the next week or two” [4:31 PM]
Jennifer Pearl: but we should have teh rooms on teh announcement. It pains me to say this but we should wait [4:31 PM]
LFP6: I’ll check with mgotrik to see how long it’ll be [4:31 PM]
LFP6: If it’ll be much longer I’ll just post, otherwise I’ll wait [4:31 PM]
Jennifer Pearl: I agree [4:32 PM]
Jennifer Pearl: if it is a cday or tow then wait if it will take a week then go for it [4:32 PM]
LFP6: Got ya [4:33 PM]
Jennifer Pearl: just sent you a IM in slack LFP6 [4:35 PM]
LFP6: Got it [4:35 PM]
LFP6: Ok, is there anything else that should be discussed right now [4:36 PM]
Jennifer Pearl: i just realized i went opast 1:30… [4:37 PM]
Astromon: a bit (: [4:38 PM]
LFP6: Working on lodging, registration, sessions, and laptops. Next steps I think will be meals/catering, shirts, and the info packet [4:38 PM]
LFP6: I’ll also coordinate with Amanda to make sure we’re set to start handling reimbursements [4:38 PM]
Jennifer Pearl: thanks LFP6 [4:39 PM]
Jennifer Pearl: Lets work on getting a design made for the shirts [4:39 PM]
Jennifer Pearl: I would lenjoy it if we had another design that was designed by one of our artists [4:39 PM]
Jennifer Pearl: or maybe stndardized a pattern for eteracon and do variations oof it each year [4:40 PM]
LFP6: Sharif handled all our graphics last year [4:40 PM]
Jennifer Pearl: Can you and Astro look into that [4:40 PM]
Jennifer Pearl: i need to go [4:40 PM]
LFP6: Yup sounds good [4:40 PM]
Jennifer Pearl: LFP6 can you take care of teh caht log [4:40 PM]
LFP6: I’ll put a chat long in the Wiki, now that that’s available [4:40 PM]
Jennifer Pearl: great [4:41 PM]
Jennifer Pearl: we need to update that as well [4:41 PM]
Jennifer Pearl: going offline [4:41 PM]
LFP6: Already did [4:41 PM]
Jennifer Pearl: afk [4:41 PM]
Jennifer Pearl: great [4:41 PM]
LFP6: See ya Jen! [4:41 PM]
Astromon: o/ [4:41 PM]
Astromon: design for what sry [4:41 PM]
Jennifer Pearl: see ya…now im really afk [4:41 PM]
Astromon: haha [4:41 PM]
LFP6: @Astro Shirts and such [4:42 PM]
Astromon: oH ok [4:42 PM]
Astromon: ramlyn was asking about how to get shirts from last year [4:45 PM]
Astromon: was any ever sold? [4:45 PM]
Astromon: i wanted one to [4:45 PM]
LFP6: We never set up a store page [4:45 PM]
LFP6: So they were only available to in-person attendees [4:45 PM]
LFP6: I’ll have to look into it again this year [4:46 PM]
LFP6: (We had actually discussed an e-store for generic Eterna merch) [4:46 PM]
Astromon: aH ok [4:48 PM]
Astromon: should i see if nessa wants to design an eternacon shirt? [4:49 PM]
LFP6: Shrug [4:57 PM]
LFP6: Her art style generally isn’t conducive to shirts, but idk [4:58 PM]
Astromon: yeah [5:04 PM]
