Eternacon/2018/Committee Meeting Chat Logs/5-23-2018
< Eternacon | 2018 | Committee Meeting Chat Logs
Astromon: O/ [1:01 PM]
Jennifer Pearl: hi [1:04 PM]
Astromon: Hey jen [1:04 PM]
Jennifer Pearl: is Michael here?[1:05 PM]
Jennifer Pearl: hey Astro[1:06 PM]
Jennifer Pearl: This is going to be a quick meeting due to me runing into thisngs I got to work on at work today [1:06 PM]
Astromon: , he’s not in the player list [1:06 PM]
mgotrik: hey all [1:06 PM]
Jennifer Pearl: Het mgotrik[1:07 PM]
Astromon: Sounds good I’m in a doctor’s office lobby [1:07 PM]
LFP6: Ill be here for about half an hour myself [1:07 PM]
Jennifer Pearl: Do you have any updates on the resorvations?[1:07 PM]
Jennifer Pearl: reservations[1:07 PM]
LFP6: Jen, will you be able to grab the log today? [1:07 PM]
Jennifer Pearl: i need to run off soon. stuff at work [1:07 PM]
Jennifer Pearl: ainly wanted to get a status update on the reservations and then go from there [1:08 PM]
mgotrik: well in terms of the room i wont be able to give more details until we have a better idea of who will be attending, etc. [1:08 PM]
Jennifer Pearl: why? [1:08 PM]
Jennifer Pearl: Did you get the rough estimate teh LFP6 gave[1:08 PM]
Astromon: Hog is going to make the puzzle, for the puzzle solving session [1:09 PM]
Jennifer Pearl: we just need ot give them a rough estimate not an exact number [1:09 PM]
mgotrik: well we will need to find a way of sourcing X many laptops, and once we have schedules we can figure out about AV recording [1:09 PM]
Astromon: Is my update[1:09 PM]
Jennifer Pearl: that is how it has been in prior years [1:09 PM]
mgotrik: otherwise we have the room reserved, everything is good to go [1:09 PM]
Jennifer Pearl: ok what room is reserved [1:09 PM]
mgotrik: lksc 120 [1:09 PM]
Jennifer Pearl: good. [1:09 PM]
Jennifer Pearl: and housekeeping? [1:09 PM]
Jennifer Pearl: we need someone to prepare the registration paperwork to send out to everyone [1:10 PM]
Jennifer Pearl: needs to be done by next meeting [1:10 PM]
mgotrik: is there a template from last year that we could quickly update? [1:11 PM]
LFP6: I can probably just copy the form [1:11 PM]
Jennifer Pearl: we have a couple years worth of old forms[1:11 PM]
LFP6: It’s a Google form, so[1:11 PM]
Jennifer Pearl: LFP6 can you take care of that? [1:11 PM]
mgotrik: LFP where did you send me your/jennifers email addresses - i cant seem to find them. was going to forward the room confirmation to you both[1:11 PM]
LFP6: Mhm [1:11 PM]
LFP6: It was in either the eternacon or the dev slack[1:12 PM]
Jennifer Pearl: our email adresses are in the email Rhiju sent [1:12 PM]
Jennifer Pearl: as well [1:12 PM]
mgotrik: kk i found them ty[1:12 PM]
mgotrik: i was looking at your LFP6 handle on slack, had no messages hah [1:12 PM]
LFP6: Do you know if it’ll be you or Amanda handling reimbursements Michael?[1:12 PM]
Jennifer Pearl: we need to get events scheduled/speakers lined up [1:13 PM]
Jennifer Pearl: as well [1:13 PM]
Jennifer Pearl: LFP6 have we updated the spreedsheet with the contact info of thpose people who said they would speak? [1:14 PM]
Jennifer Pearl: We should go over that and start contacting people [1:14 PM]
Jennifer Pearl: and get their planned activitires [1:14 PM]
mgotrik: definitely will be amanda handling reimbursements [1:14 PM]
LFP6: I generated the spreadsheet from the form. Not sure if it’s shared, but it can be filtered by potential speakers pretty quick [1:15 PM]
Jennifer Pearl: ok good [1:15 PM]
Jennifer Pearl: Lets work on that this week/weekend [1:15 PM]
Jennifer Pearl: contacting people and sending them a list of things we would like to hear about based on last weeks meeting [1:16 PM]
Jennifer Pearl: @astro can you take charge of the art session again and try to get peoples submissions? [1:17 PM]
Astromon: Sure [1:18 PM]
Jennifer Pearl: great. also just saw your post about hog. i missed it originaly [1:18 PM]
Astromon: Art submissions?[1:19 PM]
Jennifer Pearl: good news about hog [1:18 PM]
Jennifer Pearl: thanks for taking care of that [1:19 PM]
Astromon: <img class="CToWUd" style="width: 16px;" src="https://mail.google.com/mail/e/1f601" alt="😁" /> [1:19 PM]
Astromon: Np [1:19 PM]
Jennifer Pearl: for the art submissions can you see who has artwork they would like to show at teh event [1:19 PM]
Astromon: Sure [1:20 PM]
Jennifer Pearl: thanks [1:20 PM]
Astromon: Yvw [1:20 PM]
Astromon: Gtg [1:20 PM]
Jennifer Pearl: @LFP6 I will be sending out the emails ot players for presentation from the eterncon email so we should both start monitoring it [1:21 PM]
Jennifer Pearl: by Astro have a good dya [1:21 PM]
Jennifer Pearl: I gota go now. work calls [1:22 PM]
Jennifer Pearl: can you take over LFP6? [1:22 PM]
mgotrik: did we ever decide on accommodations for everyone? stanford guest house or cardinal hotel, i think, were the final choices [1:22 PM]
Jennifer Pearl: i thought we ahd agreed on something bu forgot what it is [1:22 PM]
Jennifer Pearl: would need to check the chat logs [1:23 PM]
LFP6: I think you made the executive decision for sgh[1:24 PM]
Jennifer Pearl: sounds right[1:24 PM]
Jennifer Pearl: that is the one with private rooms i think[1:24 PM]
Jennifer Pearl: Ive got to run. Can you get the chat log LFP6 since you are here or should I grab it and end the session?[1:25 PM]
LFP6: If you could, please do that [1:25 PM]
mgotrik: i dont know what else there is to talk about, might be find ending now [1:25 PM]
Jennifer Pearl: i agree [1:25 PM]
mgotrik: fine*] [1:25 PM]
Jennifer Pearl: i will grab it[1:25 PM]
Jennifer Pearl: have a good day everyone [1:26 PM]
LFP6: @mgotrik If you could get a block of rooms, please do
