Eternacon/2018/Committee Meeting Chat Logs/5-2-2018
< Eternacon | 2018 | Committee Meeting Chat Logs
LFP6: Hey all [4:01 PM]
LFP6: Chat time indeed [4:01 PM]
Astromon: @Lfp6 Ben made a post at getstat, i think you will be interested in [4:01 PM]
LFP6: Yep, I’ll have to reply to it at some point [4:01 PM]
Astromon: (: [4:02 PM]
LFP6: Ok, so looking over the survey right now, we’ve gotten a fair amount more responses [4:03 PM]
Astromon: nice [4:03 PM]
LFP6: As we need to pick a date [4:03 PM]
LFP6: @Astro Quick question for you, do you recognize the username lnksmlap? [4:03 PM]
Astromon: ive seen it [4:04 PM]
Astromon: them* [4:04 PM]
LFP6: Sorry for the lack of chat atm, need to check in on some restrictions for timing [4:07 PM]
Astromon: sure np [4:07 PM]
LFP6: All right, let me start out with this http://prntscr.com/jcwytb [4:08 PM]
LFP6: Looks like the convergence is August 11-12 [4:09 PM]
LFP6: That said, I’m still finishing working out my schedule, and the week before doesn’t look bad, so it’s possible that may be needed as a fallback [4:09 PM]
Astromon: 18-19 looks great [4:10 PM]
Astromon: 11-12 will work! [4:10 PM]
LFP6: Oops, let me explain the colors [4:10 PM]
Astromon: mostly digital attendies looks like [4:11 PM]
whbob: how many responses? [4:13 PM]
LFP6: So blue is likely to attend in person, red is possibly able to attend in person, orange is likely digital, green is possible digital, purple is not at all [4:13 PM]
Astromon: oH ok [4:14 PM]
LFP6: Some people left some/all slots blank though, but for the most part they’d still fit in this range [4:14 PM]
LFP6: @Whbob 16 [4:14 PM]
LFP6: Not quite as high as I’d like, but probably enough for a quorum given that we need to start reserving things, people need to get flights, etc [4:15 PM]
LFP6: Would everyone be ok with Jen and I making an executive decision regarding the date in a few dats, so that I can get my plans finalized? [4:15 PM]
Astromon: what does 16 compair to last years [4:15 PM]
LFP6: (And possibly get another couple submissions) [4:15 PM]
LFP6: Last year we had like 37 fill out the form, but it was open for quite a while [4:16 PM]
Astromon: seems about the same no? [4:16 PM]
LFP6: If I remember correctly [4:16 PM]
Astromon: oH ok [4:16 PM]
LFP6: The 16 is number of submissions. [4:16 PM]
LFP6: Not number in person [4:16 PM]
LFP6: Plus Jen and I haven’t filled it out yet [4:16 PM]
LFP6: But we’re both *mostly flexible [4:16 PM]
Astromon: its still early yet [4:16 PM]
LFP6: Got lost - Would everyone be ok with Jen and I making an executive decision regarding the date in a few dats, so that I can get my plans finalized (and possibly pull in a couple more submissions)? [4:17 PM]
whbob: OK [4:18 PM]
Astromon: @lfp6 yes please make a decision, when you see fit to. [4:18 PM]
LFP6: It will likely be either the 4th or the 11th though [4:19 PM]
Astromon: sounds perfect [4:19 PM]
Martin007: the [4:21 PM]
LFP6: I’m just reformatting the spreadsheet with the form responses on it real quick [4:22 PM]
Astromon: cool [4:24 PM]
Astromon: hi martin [4:24 PM]
Astromon: 20 TB designs have been submitted since 4pm, im running out of time!!! [4:25 PM]
LFP6: Jennifer just let me know she’ll be joining us shortly [4:26 PM]
Astromon: YAY! jen! [4:26 PM]
whbob: @ astro: I’m running out of ideas :) [4:26 PM]
Astromon: haha indeed (: [4:27 PM]
Astromon: i need 66 more to fill inc [4:27 PM]
LFP6: So, it’s official: http://prntscr.com/jcxf9u [4:28 PM]
LFP6: There’s a convergence [4:28 PM]
LFP6: Excitingly, we have 12 people willing to present [4:29 PM]
Astromon: wow! [4:30 PM]
LFP6: Decent mix I think to http://prntscr.com/jcxgte [4:31 PM]
Jennifer Pearl: hi [4:33 PM]
LFP6: Welcome, welcome [4:33 PM]
Astromon: hey jen! [4:33 PM]
LFP6: Someone needs to keep me on track lol [4:34 PM]
Jennifer Pearl: lol [4:34 PM]
Jennifer Pearl: do we have any word on teh wiki yet [4:34 PM]
LFP6: Oh, right [4:34 PM]
Jennifer Pearl: just thought about that [4:35 PM]
LFP6: I need to go fix or bypass the captcha [4:35 PM]
LFP6: I’ll try and take care of that tonight [4:35 PM]
Jennifer Pearl: ok great [4:35 PM]
LFP6: But at least it hasn’t been crashing! [4:35 PM]
Jennifer Pearl: as soon as we have a date set we shuold start updating th ings with that info… wiki included [4:35 PM]
LFP6: At that point we can also make a news post and put up the registration form [4:36 PM]
LFP6: And of course look to mgotrik to help us reserve things [4:36 PM]
Jennifer Pearl: yep [4:36 PM]
Jennifer Pearl: would be good if we had the room figured out though before registration goes out [4:36 PM]
LFP6: Thoughts about the one we’ve used in the past vs the one from this year? [4:37 PM]
LFP6: *this past [4:37 PM]
Jennifer Pearl: pros andn cons for both [4:37 PM]
Jennifer Pearl: i prefered teh video form the first yar [4:37 PM]
Jennifer Pearl: not a fan of how the audio wasn video was going on last year [4:37 PM]
Astromon: this is true [4:38 PM]
whbob: was that blue jeans? [4:38 PM]
LFP6: Zoom last year [4:38 PM]
Astromon: took a while to get the rt screen to show durring presentations [4:38 PM]
LFP6: Stanford switched services [4:38 PM]
LFP6: That’s unrelated to the room, and I could probably help keep things going smoother this time around [4:39 PM]
whbob: yeah, but the other one was better aduio [4:39 PM]
Astromon: the art pres was done very well but the pictures never was shown [4:39 PM]
LFP6: Mmm, thought it was [4:40 PM]
LFP6: Maybe not [4:40 PM]
Astromon: thats true Lp6 will be there (: [4:40 PM]
Jennifer Pearl: oh so bluejean si not available anymore [4:40 PM]
LFP6: Zoom is almost identical though [4:40 PM]
Jennifer Pearl: i fno difference for service tehn last years room was slightly better [4:41 PM]
LFP6: I highly doubt that would impact the sound quality - if anything I think it would help [4:41 PM]
LFP6: I thought there was a specific reason I liked the room from last year when we considered it, but looking at the info again I can’t seem to figure out why [4:42 PM]
LFP6: I’m thinking the older room would probably be preferred [4:42 PM]
LFP6: Or did you find some specific benefit with the one we used Jen? [4:43 PM]
Jennifer Pearl: i liked how close it was to the hospital cafetreia and the open courtyard [4:44 PM]
LFP6: There was a nice patio by 120 if I remember correctly [4:45 PM]
Jennifer Pearl: also everyone was closer to the presenters [4:45 PM]
Jennifer Pearl: yes tehre was [4:45 PM]
LFP6: Mhm [4:45 PM]
Jennifer Pearl: kinda a tossup for which room was better [4:45 PM]
Jennifer Pearl: I do rememebr me and Jjohan lookijng at the room last year when we first encountered it and saying WTF [4:46 PM]
Jennifer Pearl: soooo [4:46 PM]
Astromon: haha [4:46 PM]
LFP6: 120 does look a lot ncier imo [4:46 PM]
Jennifer Pearl: LK120 [4:46 PM]
LFP6: mhm [4:46 PM]
Jennifer Pearl: i have less stomach problems now so I can prob eat whatever is searved vrs going to the cafeteria to eat [4:47 PM]
whbob: I think 120 had nicer camera coverage [4:47 PM]
Jennifer Pearl: i agree [4:47 PM]
LFP6: I also prefer the focus towards the center [4:47 PM]
Jennifer Pearl: yes it felt more academic [4:48 PM]
LFP6: And probably a little less fragmented [4:48 PM]
Jennifer Pearl: although i think last years was one of the best yet [4:48 PM]
Jennifer Pearl: events [4:48 PM]
Astromon: yes [4:48 PM]
LFP6: On that note - anyone have ideas for hyping up Eternacon? [4:48 PM]
LFP6: Both getting people excited for it now, and just making it an exciting experience then [4:49 PM]
LFP6: Without going over the to p of course, as the important thing is really the people and the discussion involved, which is always great [4:49 PM]
Astromon: an auto remark about it in chat? [4:49 PM]
Jennifer Pearl: maybe stuff that can get teh community involved and then throgh in rememebr eternacon is comming [4:50 PM]
LFP6: We could use the homepage slideshow to post updates, that’d be something [4:51 PM]
whbob: was Zoom able to tell us how many people viewed Eternacon 2017? [4:53 PM]
LFP6: Presumably [4:54 PM]
LFP6: Are there any thoughts about rooming or meals that we want to talk about premptively? [4:57 PM]
Jennifer Pearl: sorry had to step away real quick [4:57 PM]
LFP6: np [4:57 PM]
Jennifer Pearl: i like the slideshow idea [4:58 PM]
whbob: there was a hotel on campus that was not available to us in 2017. Would it be available this year? [4:59 PM]
Astromon: yes that sounds good [4:59 PM]
Jennifer Pearl: once we have a date planned we should work on rooms [4:59 PM]
Jennifer Pearl: have to head out [4:59 PM]
LFP6: Yeah - presumably we’ll use the Cardinal and/or the Guest House depending on availability [4:59 PM]
whbob: bye Jen [4:59 PM]
Jennifer Pearl: talk to you all later. see you next week or on Slack [4:59 PM]
LFP6: Cya! [4:59 PM]
Astromon: Seeya jen! [4:59 PM]
Jennifer Pearl: lets start some offline converations there [4:59 PM]
LFP6: FYI I’m going to do a quick comparison of last years and this years form responses and give at least a couple people a nudge if they want to attend [5:00 PM]
LFP6: Other than that, I think this is a good time to wrap up - thanks all! [5:00 PM]
