Eternacon/2016/Committee Meeting Chat Logs/7-13-2016

From Eterna Wiki

Jennifer Pearl: hi  [12:00 AM]

LFP6: Hey Jen!  [12:00 AM]

LFP6: Caleb should be coming in a moment ;)  [12:00 AM]

Jennifer Pearl: cool  [12:01 AM]

Jennifer Pearl: i have some good news [12:02 AM]

Omei: Hi guys! [12:03 AM]

Jennifer Pearl: we haev more money for Eternacon [12:03 AM]

LFP6: Yeah? [12:03 AM]

Jennifer Pearl: hi Omei [12:03 AM]

LFP6: Nice [12:03 AM]

LFP6: Hey Omei [12:03 AM]

Jennifer Pearl: another sponsor [12:03 AM]

Omei: Cool.  Who? [12:03 AM]

Jennifer Pearl: Ilmumina [12:05 AM]

Jennifer Pearl: Ilumina [12:05 AM]

Jennifer Pearl: they donated $2500 [12:05 AM]

LFP6: Oh, geez, I just remembered about the graphic thing [12:05 AM]

Jennifer Pearl: that bring us to to $4000 in teh Stanford account for Eternacon [12:05 AM]

Jennifer Pearl: i have $460 in my posession that is seperate from the $4k  [12:06 AM]

Jennifer Pearl: @lfp6 how long do you think it wil take to come up with a quick graphic to use on a 8.5"x11" piece of paper [12:12 AM]

LFP6: Um, half an hour, tops [12:13 AM]

Jennifer Pearl: ok [12:13 AM]

Jennifer Pearl: I will print some stuff out before I leave washington and bring them with me [12:13 AM]

calebgeniesse: hello [12:14 AM]

calebgeniesse: is this thing on [12:14 AM]

LFP6: Indeed [12:14 AM]

calebgeniesse: sweet [12:15 AM]

LFP6: @Jen: Should the new sponsor have a logo on here too? [12:15 AM]

calebgeniesse: thanks LFP6 [12:15 AM]

calebgeniesse: good idea jennifer [12:15 AM]

calebgeniesse: are you thinking like fliers we can post on doors of building, and outside classroom? [12:16 AM]

Jennifer Pearl: @caleb [12:16 AM]

calebgeniesse: whats up! [12:17 AM]

Jennifer Pearl: yes I was thinking jus simple Eternacon posters and maybe a few arrows tha we can put up to dirrect people [12:17 AM]

calebgeniesse: good idea [12:17 AM]

Jennifer Pearl: was going to do a big banner but no time [12:17 AM]

Jennifer Pearl: So things we need to do still...... [12:18 AM]

Jennifer Pearl: we need computers, mic, and webcam [12:18 AM]

LFP6: Jen, should I put Ilumina on the banner? [12:18 AM]

Jennifer Pearl: yes [12:19 AM]

LFP6: Webcam or cxamcorder [12:19 AM]

LFP6: *camcorder [12:19 AM]

Jennifer Pearl: I dont have a logo yet for them so I may print it out later and supperimpose it [12:19 AM]

Jennifer Pearl: @LFP6 wouldnt we prefer a webcam? [12:19 AM]

Astromon: hi [12:20 AM]

Jennifer Pearl: hi astro [12:20 AM]

calebgeniesse: @Jennifer will you be here on friday? [12:20 AM]

LFP6: Webcam might be too low-res and have positioning problems, but I don't know for sure [12:20 AM]

Jennifer Pearl: @Caleb yes I will be there Friday [12:20 AM]

LFP6: WHatever would be best for those two situations and be able to be put on the stream [12:20 AM]

Jennifer Pearl: my flight arrives at 10 [12:20 AM]

calebgeniesse: the room is free for tech training on Friday at 12pm [12:20 AM]

calebgeniesse: right now, its just ben and me [12:21 AM]

Jennifer Pearl: I should be onsite at 12pm [12:21 AM]

calebgeniesse: but if you are here in time, you can come with [12:21 AM]

calebgeniesse: should be quick [12:21 AM]

Jennifer Pearl: can you sign me up. I was planning on talking with Rhiju over lunch but we can do it after maybe [12:21 AM]

calebgeniesse: also, we have 5 lap tops with wifi and a separate camera for streaming [12:21 AM]

calebgeniesse: you don't need to be signed up, we would just meet the AV person in the room at that time [12:22 AM]

Jennifer Pearl: so we have the 5 laptops and seperate camera now? [12:22 AM]

calebgeniesse: so don't worry, if you can't make it its fine [12:22 AM]

calebgeniesse: not in my possession haha [12:22 AM]

calebgeniesse: woah, [12:22 AM]

calebgeniesse: @LFP6... im lovin the spell check [12:23 AM]

calebgeniesse: did old eterna chat have this [12:23 AM]

calebgeniesse: i don't think so [12:23 AM]

LFP6: Nope [12:23 AM]

Jennifer Pearl: @caleb but they have been reserved, right? [12:23 AM]

LFP6: Welcome to the world of the web, where these things are on by default [12:23 AM]

Astromon: we have sell check? [12:23 AM]

Astromon: haha [12:23 AM]

calebgeniesse: yes [12:23 AM]

calebgeniesse: i will forward you confirmation email when i get it [12:24 AM]

Jennifer Pearl: ok great. please CC LFP6 [12:24 AM]

calebgeniesse: i am mid-email conversation with the room reservation specialist [12:24 AM]

LFP6: The separate camera will be able to connect to the stream, right? [12:24 AM]

LFP6: (As in, display on a laptop or whatnot, so it can be shown on the stream... You get it) [12:24 AM]

Jennifer Pearl: please include LFP6 in any room tech emails [12:24 AM]

LFP6: That would be fantastic [12:24 AM]

Jennifer Pearl: going forward [12:25 AM]

LFP6: GIMP froze on me :( [12:25 AM]

Jennifer Pearl: phrasing [12:25 AM]

Jennifer Pearl: saorry [12:25 AM]

Jennifer Pearl: sorry [12:25 AM]

Jennifer Pearl: soooo [12:26 AM]

Jennifer Pearl: sound like we have the computer stuf being worked out [12:26 AM]

calebgeniesse: will do [12:27 AM]

Astromon: cooL [12:27 AM]

calebgeniesse: i told her we needed a camera for live-streaming, so i am assuming it should work [12:27 AM]

LFP6: Cool [12:27 AM]

calebgeniesse: but i will double check [12:27 AM]

Astromon: unless its from the eighties it should work.  :) [12:28 AM]

Jennifer Pearl: @caleb please run the stuff by LFP6 and @LFP6 iI am making you the "final"approver for our tech stuff [12:28 AM]

Jennifer Pearl: next issue is food i think [12:29 AM]

calebgeniesse: sounds good [12:29 AM]

calebgeniesse: food is confirmed [12:30 AM]

calebgeniesse: i think we just need to give updated head count [12:30 AM]

Jennifer Pearl: good. do we still need to give them a final number? [12:30 AM]

calebgeniesse: yes, I think so [12:30 AM]

Jennifer Pearl: @caleb go ahead and give them teh total people who have fileld out the Google Form plus 4 [12:31 AM]

Jennifer Pearl: i was thinking 5 but not sure if that is too much extra food [12:31 AM]

Jennifer Pearl: go ahead and do +5 [12:31 AM]

Jennifer Pearl: we may have 1 more person comming late from our new sponsor [12:32 AM]

calebgeniesse: okay [12:32 AM]

calebgeniesse: i was going to suggest that too [12:32 AM]

calebgeniesse: someone can eat twice if they want [12:32 AM]

Jennifer Pearl: :-) [12:32 AM]

Jennifer Pearl: yep [12:32 AM]

Jennifer Pearl: since we are on the subject of food... [12:33 AM]

calebgeniesse: saturday night dinner [12:34 AM]

Jennifer Pearl: I am looking into Dinner and considering the amount of money we have now I would ike to take everyone out to a sit down dinner [12:34 AM]

Jennifer Pearl: yes Sat night [12:34 AM]

calebgeniesse: ben and I discussed a few options as well [12:34 AM]

Jennifer Pearl: what did you come up with? [12:34 AM]

Astromon: sounds nice [12:35 AM]

calebgeniesse: well apparently last year they ordered pizza right? I am a little concerned with transportation not that I think about it [12:35 AM]

calebgeniesse: are you thinking downtown palo alto? [12:35 AM]

LFP6: @Jen: Did CustomArray have any specific requirements when using their logo? I know illumina does [12:35 AM]

Jennifer Pearl: yeah trnsportation wil be probably be interseting but if we find a place clsoe to Stanford it should not be too much of a problem [12:36 AM]

calebgeniesse: well, downtown palo alto is the closest thing to Stanford [12:36 AM]

Jennifer Pearl: @LFP6 i have not received a logo yet and they have not given me any restrictions on it once I get it either. [12:36 AM]

LFP6: @jen: I'm talking about CutsomArray [12:36 AM]

Jennifer Pearl: I was looking at The Cheesecake Factory but they dont do reservations though on Sat [12:37 AM]

calebgeniesse: the hotel has a free shuttle, so people staying there should be able to get back okay [12:37 AM]

LFP6: I pulled Illumina's from their site, but you cave me CustomArray's [12:37 AM]

Jennifer Pearl: @LFP6 Custom Array did not give any restrictions [12:37 AM]

LFP6: Ok, thanks [12:37 AM]

omei: I'll have a car, so we could take 3 people. [12:37 AM]

calebgeniesse: how about Pizzeria Delfina [12:37 AM]

Astromon: sounds fancy [12:38 AM]

calebgeniesse: or Lyfe Kitchen [12:38 AM]

calebgeniesse: we were thinking somewhere with a bit more space [12:38 AM]

LFP6: @Jen: One more question, sorry... Would the correct title be "Sponsored BY"? [12:39 AM]

Jennifer Pearl: @Omei ok I will count you as my emergency driver for up to 3 more people  [12:40 AM]

omei: OK. [12:40 AM]

fotamas: hi everyone! i am new at this and stuck on level2 at the gene syntetizer [12:41 AM]

fotamas: can someone help a little? [12:41 AM]

Jennifer Pearl: @Caleb I like Lyfe Kitchen [12:41 AM]

Jennifer Pearl: just looked at the menu and I can eat there [12:42 AM]

Jennifer Pearl: as well [12:42 AM]

Jennifer Pearl: I have a very restricted diet [12:42 AM]

Jennifer Pearl: @LFP6 "Sponsored By:" [12:43 AM]

LFP6: Got ya [12:43 AM]

omei: We don't have a restricted diet, but Lyfe kitchen looks like the kind of place we enjoy. [12:44 AM]

calebgeniesse: great! [12:44 AM]

Jennifer Pearl: @Caleb I have the $460 from the GoFundMe ($60 went to site fee's) so that shoul dcover me for emergency Eternacon expenses and dinner. Can you pull som emoney out of the Stanford Eternacon account to be safe> [12:45 AM]

Astromon: @fotomus  put the gc on the bottom  [12:45 AM]

Jennifer Pearl: Lets go with Lyfe Kitchen then. Lets get a reservation for 20 at 6pm on Sat [12:45 AM]

LFP6: Thoughts? [12:45 AM]

LFP6: Feels busy... [12:46 AM]

Jennifer Pearl: there is alot going on [12:46 AM]

Astromon: looks good [12:46 AM]

Astromon: maybe underline the rna in medicine part [12:47 AM]

Jennifer Pearl: but i like it. I fel like it is a bit busy and it makes me want to not like it but I cant stop looking at it [12:47 AM]

omei: Will the contrast work when it is printed? [12:47 AM]

Jennifer Pearl: good point [12:48 AM]

omei: And maybe simplify the wording to a single clause? [12:48 AM]

Astromon: custom array is a bit dark [12:48 AM]

LFP6: Smaller sponsors? [12:48 AM]

Jennifer Pearl: maybe Eternacon should be one color or not the dark color at teh end [12:48 AM]

Jennifer Pearl: make teh sponsor stuff small [12:48 AM]

Jennifer Pearl: like 1/4 of what is now maybe [12:49 AM]

calebgeniesse: you could use the eternacon logo from the shirt design [12:49 AM]

calebgeniesse: which is two lighter colors i beliieve [12:49 AM]

Jennifer Pearl: @caleb di you see my question about money? [12:49 AM]

calebgeniesse: yeah [12:49 AM]

Jennifer Pearl: can you grab like 100 to 200 out? [12:50 AM]

LFP6: It is. Do you have a full-res version of that though? [12:50 AM]

calebgeniesse: i think we can use a spending card, we can't just take money out  [12:50 AM]

Jennifer Pearl: just to be safe [12:50 AM]

Jennifer Pearl: ok spending card it better [12:50 AM]

omei: Or put the two logos in boxes with a white/light background [12:50 AM]

Jennifer Pearl: is better [12:50 AM]

calebgeniesse: @LFP6 no [12:50 AM]

calebgeniesse: good point [12:50 AM]

Jennifer Pearl: so any more things in teh general catagory of Eternacon [12:51 AM]

LFP6: Lighter background? [12:51 AM]

Jennifer Pearl: @Omei Can i enlist you to help me corrdinate teh puzzle soving session [12:52 AM]

Jennifer Pearl: @caleb to [12:52 AM]

Astromon: thats better [12:52 AM]

Astromon: @lfp6 [12:52 AM]

fotamas: nevermind, i found out ;) [12:52 AM]

Astromon: can we gata few bubbles on it [12:52 AM]

LFP6: Wait, one more [12:52 AM]

LFP6: Increased the contrast on the CA logo [12:53 AM]

Jennifer Pearl: that one you just posted is better [12:53 AM]

Jennifer Pearl: can you center the Etenacon part a little bit [12:53 AM]

calebgeniesse: what about a straighter eternacon, or does everyone like the angled [12:53 AM]

Jennifer Pearl: i feel like there is too much empty spac inteh center and it draws my attention [12:54 AM]

Jennifer Pearl: I kinda like it angled [12:54 AM]

Astromon: custom array looks better a bit hard to see the bottom part (micrarrays) [12:54 AM]

Jennifer Pearl: @caleb @omei Can i enlist you to help me corrdinate the puzzle solving session? [12:55 AM]

LFP6: I just did the angle because I just saw that the tool existed and I thought it looked cool lol [12:55 AM]

omei: If CustomArray is picky about their logo colors, the last one shows up better.  Some companies are very picky about that.  But of they didn't give us a a choice of logos for dark and light backgrounds, they can't be to fussy. [12:55 AM]

LFP6: No choices, and there site has 0 press info [12:55 AM]

LFP6: *their [12:55 AM]

Jennifer Pearl: The two logos I posted in Slack are the only two they gave me FYI [12:56 AM]

Jennifer Pearl: for CustomArray [12:56 AM]

omei: I say we're free to tweak the color then. [12:56 AM]

Astromon: but we do want them to sponser in the future so I would make it all very visable [12:56 AM]

Jennifer Pearl: Dont make to many changes to the logo like color changes just intensities of color [12:56 AM]

Astromon: a white border like omie suggested for the bottom hard to read part [12:57 AM]

Astromon: of the array logo* [12:57 AM]

Jennifer Pearl: So one last run through everything...... [12:57 AM]

omei: The safest thing to keep them happy would be to use the same background collor as they have on their website. [12:58 AM]

Jennifer Pearl: we have speakers and they have verified the schedule works for them [12:58 AM]

Astromon: which is what [12:58 AM]

Jennifer Pearl: We have people coming to the event [12:58 AM]

omei: Threat it as a rectangular image that we don't modify at all. [12:58 AM]

LFP6: @Omei: White. [12:59 AM]

omei: *Treat* [12:59 AM]

Jennifer Pearl: we have the room reserved and @Caleb verified the janitorial services [12:59 AM]

omei: Grey, I think, for illumina [12:59 AM]

Jennifer Pearl: We ahve catering set-up and @caleb is going to give them an updated headcount today [1:00 PM]

omei: They are a pretty big company; I think we ought to go out of our way to match the colors as closely as we can. [1:00 PM]

LFP6: To tilt, or not to tilt? [1:00 PM]

LFP6: And yes, I added some decoration [1:00 PM]

Astromon: tilt [1:01 PM]

Astromon: i like it tilted better<< [1:01 PM]

Jennifer Pearl: I love that [1:01 PM]

Astromon: makes it almost 3 dimitional [1:01 PM]

Jennifer Pearl: @LFP6 can you post an identiacl one but tilted? [1:02 PM]

LFP6: Could also go with a white back (for the logos), but not quite as flashy (keep in mind I haven't reverted the CA change in this one): [1:02 PM]

Jennifer Pearl: I like the blue one better [1:03 PM]

Jennifer Pearl: i dont like th white background [1:03 PM]

Astromon: me too<< [1:03 PM]

Jennifer Pearl: so I think we have everything figured out for the general Eternacon stuff... what do you all think? [1:04 PM]

Astromon: can you just change the very bottom arraya writing to white maybe [1:04 PM]

Jennifer Pearl: Can all three of you respond to my last question? [1:04 PM]

LFP6: @Jen: [1:04 PM]

omei: I have a feeling the white one will work better when printed.  But not sure. [1:04 PM]

Astromon: everything seems covered<< [1:05 PM]

LFP6: had to move the logo down so as to not clash with the decor, so helps the spacing a little too [1:05 PM]

Jennifer Pearl: @LFP6 I like teh blue background with the Eternacon NOT angled [1:05 PM]

LFP6: Yeah, seems like we're pretty cool [1:05 PM]

Jennifer Pearl: @LFP6 but I like the positioning of eternacon [1:05 PM]

Jennifer Pearl: in the new one [1:06 PM]

LFP6: It's also bigger... [1:06 PM]

LFP6: HOld on a sec [1:06 PM]

Jennifer Pearl: @astro, omei and Caleb what do you all think about our planning? [1:06 PM]

Astromon: [1:07 PM]

Jennifer Pearl: I feel like we are solid. do you concure? [1:07 PM]

omei: I can't think of anything you've overlooked, if that's what you mean. [1:07 PM]

calebgeniesse: i have a todo list [1:07 PM]

Astromon: yes i agree we are ready to roll! [1:07 PM]

omei: I'm sure there are luts of details to keep you guys busy, though. [1:07 PM]

Jennifer Pearl: @caleb That todo list is all we have left i believe [1:07 PM]

calebgeniesse: 1) make reservations for group dinner (Lyfe Kitchen, 20 people @6pm) [1:08 PM]

LFP6: @Jen: [1:08 PM]

calebgeniesse: 2) Finalize hotel rooms (cancel unused at least 24 hours before, and send info to people who are staying at Guest House) [1:08 PM]

Jennifer Pearl: @LFP6 LOVE IT!!! [1:08 PM]

Astromon: @ lpf6 [1:08 PM]

calebgeniesse: 3) confirm tech equipment will be reserved and accessible [1:08 PM]

calebgeniesse: 4) tech training on Friday  [1:09 PM]

LFP6: @Astro: Don't want to go that far modifying their logo [1:09 PM]

Jennifer Pearl: @Astro I dont want LFP6 changing the log colors [1:09 PM]

Jennifer Pearl: logo colors [1:09 PM]

Astromon: its not readable [1:09 PM]

LFP6: This is also not full size [1:09 PM]

LFP6: Hold on a sec [1:09 PM]

Astromon: oH [1:09 PM]

LFP6: [1:09 PM]

Astromon: still [1:09 PM]

Jennifer Pearl: @caleb that sounds like the list [1:09 PM]

LFP6: Then click :P [1:09 PM]

LFP6: Not paper size, but [1:10 PM]

Jennifer Pearl: i dont think ther is anything else to add [1:10 PM]

calebgeniesse: yep [1:10 PM]

calebgeniesse: think so! [1:10 PM]

Jennifer Pearl: @caleb can yo send out the room info today [1:10 PM]

calebgeniesse: do we need anything else from me? [1:10 PM]

Jennifer Pearl: to people who will be staying at the Stanfod hotel [1:10 PM]

calebgeniesse: i need to leave Stanford early Friday afternoon [1:11 PM]

calebgeniesse: then when do we start Saturday? [1:11 PM]

calebgeniesse: yes [1:11 PM]

calebgeniesse: i will send out hotel info [1:11 PM]

Jennifer Pearl: I dont think so. I wouldl ike to stop by somewher and pick up snacks Sat morning andmaybe go to Starbck and get some coffee for everyone [1:11 PM]

LFP6: Should I be available in the afternoon via Slack when you guys are doing the tech training? [1:12 PM]

calebgeniesse: maybe around noon if you can [1:12 PM]

calebgeniesse: that might be helpful [1:12 PM]

Jennifer Pearl: @LFP6 that would be great [1:12 PM]

LFP6: (PT, I assume) [1:12 PM]

calebgeniesse: i will pm you questions/confirmations @LFP6 [1:12 PM]

calebgeniesse: yes [1:12 PM]

calebgeniesse: 12 PM PST [1:12 PM]

Jennifer Pearl: please be available [1:12 PM]

LFP6: I'll be around, give a hollar with anything [1:12 PM]

calebgeniesse: cool [1:13 PM]

calebgeniesse: okay [1:13 PM]

Jennifer Pearl: and that is all I think...... [1:13 PM]

LFP6: If we can dry run all the better, but no idea how much is able to be done at that point\ [1:13 PM]

Jennifer Pearl: @LFP6 can you email me the iamge once you finalize it [1:13 PM]

calebgeniesse: yeah good point [1:13 PM]

LFP6: After trying it out on paper, I'll post the image to the AV Slack? [1:13 PM]

omei: @Jen, before you go, you asked " @caleb @omei Can i enlist you to help me corrdinate the puzzle solving session?" [1:13 PM]

Jennifer Pearl: that works [1:13 PM]

Jennifer Pearl: @omei yes i did... thanks for reminding me [1:14 PM]

omei: What to you have in mind? [1:14 PM]

Jennifer Pearl: just help set-upo the laptops and facilitate everyone doing the group puzzle [1:14 PM]

Jennifer Pearl: should be mostly hand off except if they have computer issues. I will be there to help out [1:15 PM]

omei: Sure, no problem. [1:15 PM]

Jennifer Pearl: ok great [1:15 PM]

calebgeniesse: yeah [1:15 PM]

calebgeniesse: same [1:15 PM]

LFP6: The background is coming out darker on paper... I'll make a second version I think [1:15 PM]

Jennifer Pearl: @LFP6 ok. a little lighter backgound? [1:15 PM]

Astromon: I hope we can get a link and countdown to the puzzle for home players like we discussed<< [1:15 PM]

LFP6: Yeah, and a different size. I did mine for 16:9 screen, not 8.5/11 paper [1:15 PM]

Astromon: a lighter background would improve the black writing also<> [1:16 PM]

Jennifer Pearl: ok/ Post th final once you think the shades and size look good [1:16 PM]

LFP6: I don't want to go lighter for the screen though [1:16 PM]

Jennifer Pearl: ok. We can have a poster image and a screen image [1:16 PM]

Jennifer Pearl: same but differnt shades [1:17 PM]

Astromon: sounds good [1:17 PM]

Jennifer Pearl: I have to get back to work right now [1:17 PM]

calebgeniesse: which one are we going with? [1:17 PM]