Eternacon/2016/Committee Meeting Chat Logs/6-29-2016

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Astromon: hello  [11:51 AM]

Astromon: is this thing on  [11:52 AM]

Astromon: is there anybody out there  [11:52 AM]

Jennifer Pearl: hi  [12:01 AM]

Astromon: oH hey jen i thought chat wasnt working  [12:01 AM]

Jennifer Pearl: i just loged on  [12:01 AM]

Jennifer Pearl: and there is nothing before 11:51  [12:01 AM]

Astromon: cool  [12:01 AM]

Jennifer Pearl: looks like chat just came back up  [12:02 AM]

Astromon: oH thats good  [12:02 AM]

calebgeniesse: hey  [12:02 AM]

Jennifer Pearl: hi caleb  [12:02 AM]

Astromon: hi caleb  [12:02 AM]

calebgeniesse: hi all  [12:02 AM]

Jennifer Pearl: its been awhile since we have been online at teh same time  [12:02 AM]

Jennifer Pearl: my bad  [12:02 AM]

Astromon: oh well life happens :)  [12:03 AM]

calebgeniesse: hahah my bad too [12:03 AM]

calebgeniesse: Astro, i think you are the only one who has been here everytime [12:03 AM]

Astromon: my hans is all good yay no more physical therapy<<   :D [12:03 AM]

calebgeniesse: you deserve a badge lol [12:03 AM]

calebgeniesse: nice! [12:04 AM]

Astromon: haha well actually i missed one   haha [12:04 AM]

Jennifer Pearl: i agree. [12:04 AM]

Astromon: but I will take that badge [12:04 AM]

Jennifer Pearl: glad you hand feels better [12:04 AM]

Astromon: me too and no more its all done ...I wasnt sure about that till today [12:04 AM]

Astromon: thanks [12:04 AM]

Jennifer Pearl: I am very lucky to have both of you on this team [12:05 AM]

Astromon: :)     [12:05 AM]

calebgeniesse: yeah, planning something like this isnt so easy [12:05 AM]

Jennifer Pearl: no it is not [12:05 AM]

calebgeniesse: haha [12:05 AM]

calebgeniesse: so, whats up [12:06 AM]

Jennifer Pearl: so I have a couple of things [12:06 AM]

calebgeniesse: sorry for the delay on the banner [12:06 AM]

calebgeniesse: yep [12:06 AM]

Jennifer Pearl: np it looks good [12:06 AM]

Jennifer Pearl: I have some updates for you all and then into the questions [12:06 AM]

Astromon: yeah nice going [12:06 AM]

calebgeniesse: great [12:06 AM]

Jennifer Pearl: WE have a sponsor now and they donated money [12:07 AM]

Astromon: sweet [12:07 AM]

calebgeniesse: awesome [12:07 AM]

Jennifer Pearl: they donated $1500 [12:07 AM]

calebgeniesse: wow, thats very nice [12:07 AM]

Jennifer Pearl: and we should be getting a donation for $500 fo radmin costs from a couple undergrads [12:07 AM]

calebgeniesse: so... t-shirts? [12:07 AM]

Jennifer Pearl: t-shirts woul dbe cool [12:08 AM]

Jennifer Pearl: also we have the $500 sitting in the GoFundMe [12:08 AM]

Astromon: ill take one<< [12:08 AM]

Jennifer Pearl: which after fees might go down to 400ish [12:08 AM]

calebgeniesse: re: gofund me [12:08 AM]

Astromon: so roughly 2,400 so far? [12:09 AM]

Jennifer Pearl: gofundme is a headache [12:09 AM]

calebgeniesse: jennifer, did you ever get my email about transferring the funds? [12:09 AM]

calebgeniesse: looks like there are some requirements/info we need to do so [12:09 AM]

Jennifer Pearl: I got your email and sorry for not replying [12:09 AM]

Jennifer Pearl: I dont have some of the info needed [12:09 AM]

calebgeniesse: or will it just be easier for you to take the email out [12:09 AM]

calebgeniesse: i mean for you to take the funds out [12:09 AM]

calebgeniesse: and promise other money to travel [12:09 AM]

Jennifer Pearl: i think it will be easier for me to take the funds out [12:09 AM]

calebgeniesse: okay, i agree [12:09 AM]

Jennifer Pearl: and then we can stop using the GoFundMe [12:10 AM]

calebgeniesse: good idea [12:10 AM]

Jennifer Pearl: no point and I already changed teh Eternacon wiki to reflect a preference for using the donate page on ETerna [12:10 AM]

calebgeniesse: was a good idea to try, but sounds like it proved to be more difficult [12:10 AM]

Jennifer Pearl: GoFundMe not even mentioned anymore [12:10 AM]

calebgeniesse: great [12:10 AM]

Jennifer Pearl: i agree [12:10 AM]

Astromon: agreed<< [12:11 AM]

calebgeniesse: so jen, two quick things [12:12 AM]

Jennifer Pearl: unless there are any objections I am going to take out the money in it and use it to pay for some Eternacon stuff I am going to try and get made. I will ensure that $500 of the funds in the Eterna account goes toward player travel since that money was earmarked for it [12:12 AM]

calebgeniesse: re: catering, i submitted our restrictions, but actually, we need to make some more decisions [12:12 AM]

Jennifer Pearl: ok [12:12 AM]

Jennifer Pearl: what are they? [12:12 AM]

Astromon: cool by me<<   :) [12:12 AM]

calebgeniesse: well, there is a menu, so we just need to choose what exactly we'd like [12:14 AM]

calebgeniesse: [12:14 AM]

calebgeniesse: i can forward the menu to you via email as well [12:14 AM]

calebgeniesse: im guessing we will just choose the sandwhiches [12:14 AM]

calebgeniesse: but we can order beverages/snacks as well [12:15 AM]

calebgeniesse: not sure what we want [12:15 AM]

calebgeniesse: but if you want to specify the menu, i can submit order [12:15 AM]

calebgeniesse: we need to submit 1-week out [12:15 AM]

calebgeniesse: but obviously, earlier the better [12:15 AM]

Astromon: just to get it out of the way [12:16 AM]

calebgeniesse: yeah [12:16 AM]

Astromon: sandwiches sounds good and east [12:16 AM]

Astromon: easy* [12:17 AM]

Jennifer Pearl: i agree [12:17 AM]

calebgeniesse: yep, we just need to decide which sandwiches i think [12:17 AM]

calebgeniesse: can you take a look at the menu jen, and then get back to me? [12:17 AM]

calebgeniesse: ill send via email now [12:17 AM]

Astromon: prime rib sounds oretty good [12:17 AM]

Jennifer Pearl: only thing is that one person is a pescatarian so I would like to get them a side dish with fish in it [12:18 AM]

Astromon: great idea [12:18 AM]

Astromon: the more msg the better [12:18 AM]

calebgeniesse: just send email jen [12:19 AM]

calebgeniesse: is there a fish sandwhich? [12:19 AM]

Jennifer Pearl: i kinda want to do the hot buffet [12:20 AM]

Jennifer Pearl: I did not see a fish sandwich [12:20 AM]

calebgeniesse: we could do one saturday, and sandwhiches sunday [12:20 AM]

Jennifer Pearl: that is a possiblility [12:21 AM]

Astromon: so no prime rib haha [12:21 AM]

Astromon: that sounds good [12:21 AM]

Jennifer Pearl: i just found a tuna salad sandwich [12:21 AM]

Astromon: hmm you may want to ask the person [12:22 AM]

Jennifer Pearl: i will ask the person  [12:22 AM]

Jennifer Pearl: tuna salad can be funny [12:22 AM]

calebgeniesse: indeed [12:22 AM]

Astromon: the hiwiian is the best [12:23 AM]

Astromon: with grapes [12:23 AM]

Astromon: im getting hungry<<   :D [12:24 AM]

Jennifer Pearl: i dont see it] [12:24 AM]

Astromon: see what [12:25 AM]

Jennifer Pearl: the hawaiian [12:26 AM]

Astromon: oH no thats just how i make it<< [12:26 AM]

Astromon: sorry [12:26 AM]

Jennifer Pearl: oh [12:26 AM]

Jennifer Pearl: i need to think on this [12:27 AM]

Jennifer Pearl: so many choices [12:27 AM]

Jennifer Pearl: @caleb [12:27 AM]

Jennifer Pearl: change of topic....can you find outif we can get a real good quality microphone from the AV dept [12:28 AM]

Jennifer Pearl: for us to use while streaming the event? [12:28 AM]

Jennifer Pearl: We also need a dedicated computer to use for streaming [12:28 AM]

Jennifer Pearl: with ethernet connectivity [12:28 AM]

Astromon: yeah hard wire it jen [12:29 AM]

calebgeniesse: yeah will look into it [12:30 AM]

Jennifer Pearl: cool [12:30 AM]

calebgeniesse: ben and i will do the tech training soon, and we can ask then [12:30 AM]

Jennifer Pearl: sne dme an email when you findout please [12:30 AM]

Jennifer Pearl: great [12:30 AM]

calebgeniesse: okay [12:30 AM]

Jieux: Good afternoon friends! [12:30 AM]

Jennifer Pearl: when are you scheduled to do the training [12:30 AM]

Astromon: wifi seems to be choppy [12:30 AM]

Jennifer Pearl: hi Jieux [12:31 AM]

calebgeniesse: not yet, but its easy to schedule [12:31 AM]

Jennifer Pearl: its good to see you [12:31 AM]

calebgeniesse: one last thing [12:31 AM]

calebgeniesse: re: hotels [12:31 AM]

Astromon: hi juiex [12:31 AM]

calebgeniesse: what do you think I should do? [12:31 AM]

Jieux: Good to see you as well Jennifer Pearl, Astromon, calebgeniesse. [12:31 AM]

calebgeniesse: do we really want to book 5 rooms? [12:31 AM]

calebgeniesse: hi Jieux [12:31 AM]

Jennifer Pearl: can you schedule the training now so that it is on the books [12:31 AM]

calebgeniesse: we need to put a deposit down [12:31 AM]

Jennifer Pearl: how much is the deposit and is it refundable [12:32 AM]

calebgeniesse: i can do it after this meeting [12:31 AM]

calebgeniesse: need to talk with ben [12:32 AM]

calebgeniesse: also, we need to discuss price [12:32 AM]

calebgeniesse: i found rooms at sheraton for ~$339 [12:32 AM]

calebgeniesse: seems pricey [12:32 AM]

Astromon: we are having our weekly eternacon2016 meeting juiex glad you have joined! [12:32 AM]

Jennifer Pearl: i agree 339 a night is high [12:32 AM]

Jieux: Wow... whomever HarryS is, Harry is a lab submitting rock star. [12:32 AM]

Jennifer Pearl: I used Expedia and got a good package deal [12:33 AM]

calebgeniesse: i will call Stanford Guest House today then and get reimbursement info [12:33 AM]

calebgeniesse: okay [12:33 AM]

calebgeniesse: yeah, [12:33 AM]

calebgeniesse: i mean, it seems like most people are just booking on their own? [12:33 AM]

Jennifer Pearl: it tends to be cheaper especially if doing a package deal [12:33 AM]

calebgeniesse: yeah [12:33 AM]

Jennifer Pearl: It would be good to have one or two rooms for people just in case [12:34 AM]

Jieux: There is a beautiful, yet expensive little outdoor restaurant in a artists' collective called "Blue Garden Cafe" tht we had a nice meal at when we visited Monday.... save $$ on your hotel to eat there. [12:34 AM]

calebgeniesse: well, i will book a few if the refund is reimburse-able  [12:34 AM]

Astromon: juiex i tried to do an  abc-dec mod of malcomes and it was so slow i gave yp [12:34 AM]

Astromon: :) [12:34 AM]

Jennifer Pearl: if we can get reimbures by Stanford fo rany deposits not used that would be great [12:34 AM]

Jennifer Pearl: and take some of the guessing out but I would like to find a cheaper place [12:35 AM]

calebgeniesse: okay will call asap [12:35 AM]

Jennifer Pearl: have you tried looking on and finding one cheap and then calling to see if you can strike a deal [12:36 AM]

Jennifer Pearl: with the hotel itself [12:36 AM]

calebgeniesse: not yet [12:36 AM]

Jieux: AFK a bit [12:36 AM]

calebgeniesse: have only called hotels relatively close to campus [12:36 AM]

Jennifer Pearl: I would try that. If you need me to I can call them [12:36 AM]

calebgeniesse: okay, ill let you know what guest house says [12:36 AM]

calebgeniesse: ive stayed there for ~$150 [12:36 AM]

Jennifer Pearl: I would search for at least 2 miles [12:37 AM]

calebgeniesse: but let me see what i can do [12:37 AM]

calebgeniesse: okay [12:37 AM]

Jennifer Pearl: 150 would be great [12:37 AM]

Jennifer Pearl: tyhat is a great target [12:37 AM]

Jennifer Pearl: maybe 200 [12:37 AM]

Jennifer Pearl: i would say 200 at teh most [12:37 AM]

calebgeniesse: yeah, i think 200 max [12:37 AM]

calebgeniesse: sounds good [12:37 AM]

Jennifer Pearl: if it is more an spmeone needs to stay a there we can maybe offset the cost ... [12:38 AM]

Jennifer Pearl: wiht eternacon money...(it is nice to actaully say that) [12:38 AM]

Jennifer Pearl: let me know what you find out [12:39 AM]

calebgeniesse: okay will do [12:39 AM]

Jennifer Pearl: @Astro what is the status of teh group puzzle [12:39 AM]

calebgeniesse: oh yea [12:39 AM]

Jennifer Pearl: @caleb also can you do a last minute check to make sure housekeeping is still good and that they will also empty trash from the room we are in? [12:40 AM]

calebgeniesse: yep [12:40 AM]

Astromon: well  i asled hog about it and he said he would talk about it last meeting [12:40 AM]

Jennifer Pearl: ok. I would like a firm status update on it [12:41 AM]

Astromon: I will work on asking about that this week<< [12:41 AM]

Jennifer Pearl: can you get one for me by end of week [12:41 AM]

Jennifer Pearl: please email me what you find out [12:41 AM]

Astromon: i would imagine so<< [12:41 AM]

Astromon: sure [12:42 AM]

calebgeniesse: also, my girlfriend, kristina, wants to come to eternacon! [12:42 AM]

Jennifer Pearl: @caleb I have a empty name for a presenter for the Puzzle Progression in the events list [12:42 AM]

calebgeniesse: i added her to the list of attendees you sent me  [12:42 AM]

Jennifer Pearl: are you up fo rdoing it or do you have someone who can? [12:42 AM]

calebgeniesse: i am meeting with ben tomorrow [12:42 AM]

Jennifer Pearl: ok [12:43 AM]

jmayberry: i need help on liqued robotics lvl 6 [12:42 AM]

calebgeniesse: can i get back to you then? [12:43 AM]

Astromon: oh yeah i have an idea [12:43 AM]

Astromon: after your through [12:43 AM]

calebgeniesse: ben mentioned that something more like a panel discussion about the progression  [12:43 AM]

Jennifer Pearl: @caleb yes you can get back to me after talking with ben. Please send me an email with specifiing if you or ben can do it? [12:43 AM]

calebgeniesse: he said he would describe a little background/logic behind it [12:43 AM]

Jennifer Pearl: however the person presenting it want to do it is cool [12:44 AM]

calebgeniesse: but that it would be nice to get feedback and suggestions about it [12:44 AM]

calebgeniesse: okay [12:44 AM]

calebgeniesse: i might put ben in charge then [12:44 AM]

Jennifer Pearl: ok [12:44 AM]

calebgeniesse: but let me confirm with him tomorrow@! [12:44 AM]

Jennifer Pearl: ok. I will look for an email tomorrow [12:44 AM]

calebgeniesse: okay [12:44 AM]

calebgeniesse: sounds good [12:44 AM]

Jennifer Pearl: Is there anyway to have nametags made at Stanford that are nice? [12:45 AM]

calebgeniesse: not sure about that [12:46 AM]

calebgeniesse: im guessing we could just design and print out [12:46 AM]

calebgeniesse: can look into getting them done professionally tho [12:46 AM]

Jennifer Pearl: yeah definitly an option [12:46 AM]

Jennifer Pearl: I will work on something this week to show you guys [12:47 AM]

Jennifer Pearl: same for the banner [12:47 AM]

calebgeniesse: yeah, last years are just paper in a card holdert [12:47 AM]

calebgeniesse: holder* [12:47 AM]

calebgeniesse: okay [12:47 AM]

Jennifer Pearl: wow we prety much have everything ready [12:47 AM]

Jennifer Pearl: I almost feel like we all vanished today the event would still start [12:48 AM]

Jennifer Pearl: maybe not end the best but it is on track [12:48 AM]

Astromon: is there any way we can look into plugging the group puzzle into the eterna page the day and time of the "race" that way players at home/work wherever could be involved. [12:48 AM]

Jennifer Pearl: i think it will go well [12:48 AM]

TheDomBom13: hey guys [12:49 AM]

Astromon: hey dom [12:49 AM]

TheDomBom13: Sup astro [12:49 AM]

Jennifer Pearl: @Astro maybe ask Hog he may know a way [12:49 AM]

Jennifer Pearl: off the top of my head I think submitting it as a player puzzle and then posting the info for it at the tim eof the event might work [12:50 AM]

calebgeniesse: @Astro i could mock up a special section [12:50 AM]

Astromon: were having the weekly eternacon14 meeting  dom [12:50 AM]

Jennifer Pearl: going bakc in time [12:50 AM]

Astromon: okay so you thing its a good idea then ? [12:50 AM]

calebgeniesse: can't promise. but if i have time, ill try [12:50 AM]

calebgeniesse: we could have its own countdown [12:50 AM]

Jennifer Pearl: I like it astro and that may give us a way to open the puzzle to everyone [12:51 AM]

Jennifer Pearl: @caleb I like the countdown [12:51 AM]

Jennifer Pearl: we could time it for just after lunch [12:51 AM]

Astromon: way cool [12:51 AM]

Astromon: a special badge maybe to the winner? [12:52 AM]

calebgeniesse: can you give me details [12:52 AM]

calebgeniesse: is it just a puzzle that opens and closes at a certain time [12:52 AM]

calebgeniesse: submit as many designs as you want within a time frame? [12:52 AM]

Jennifer Pearl: FYI I asked the person who is representing our sponsor to introduce t=his company and talk a briefly about what he does there [12:52 AM]

Astromon: hopefuly myself   :P   haha [12:52 AM]

Jennifer Pearl: no response yet [12:52 AM]

Astromon: its like a player puzzle something to do with eteracon i think [12:53 AM]

calebgeniesse: oo maybe a live score board too [12:53 AM]

calebgeniesse: is it just based on eternascore [12:53 AM]

calebgeniesse: the winner, that is [12:53 AM]

Jennifer Pearl: @caleb it is apuzzle that we will all be solving as a competion among groups [12:54 AM]

calebgeniesse: oh okay [12:54 AM]

Jennifer Pearl: one group will be the winner [12:54 AM]

calebgeniesse: well maybe just a graphic, button to puzzle, and countdown then [12:54 AM]

Jennifer Pearl: prior to teh puzzle sovling Hog will be giving a training session on solving puzzles [12:54 AM]

Astromon: sounds great [12:54 AM]

calebgeniesse: cool [12:55 AM]

Astromon: sweet [12:55 AM]

calebgeniesse: again, dont count on it, but might be a nice surprise [12:55 AM]

Jennifer Pearl: Ive asked him to give an hour so who knows how much lnowledge in teh back of his mind will come out. I am really looking forward to it [12:55 AM]

Astromon: sure would be thanks for the attempt either way! [12:55 AM]

Jennifer Pearl: it will also be just before break so we can go to lunch early if he runs out of stuff early [12:56 AM]

Astromon: yeah i noticed a great hour indeed..the whole thing looks very interesting  [12:56 AM]

Jennifer Pearl: I think it is balanced nicely [12:57 AM]

Jennifer Pearl: and the schedule flows [12:57 AM]

Astromon: if no one has solved the puzzle by luch you will just have to eat luch while folding   haha [12:58 AM]

Astromon: yes jen flows very well indeed way to go! [1:00 PM]

Jennifer Pearl: puzzle is after lunch kinda to wake everyone up [1:01 PM]

calebgeniesse: okay, i gotta run [1:01 PM]

calebgeniesse: its been fun! [1:01 PM]

Jennifer Pearl: me too [1:02 PM]

Jennifer Pearl: i agree [1:02 PM]

Jieux: and I get back! Later calebgeniesse [1:02 PM]

Jennifer Pearl: good session [1:02 PM]

Astromon: seeyas have a good ay guys [1:02 PM]

Jennifer Pearl: hi Jieux do you think you will be abel to attend Eternacon this year? [1:02 PM]

Astromon: wb juiex [1:02 PM]

calebgeniesse: jen, if you get back to me with catering order, i will get back to you about hotels, tech training, puzzle progression talk, etc. [1:02 PM]

Jennifer Pearl: ok [1:03 PM]

calebgeniesse: see you guys later! [1:03 PM]

Jennifer Pearl: see you [1:03 PM]

Jieux: Thanks... actually leaving, my daughter isn't going to nap and we're going to bake our first pie in almost a year... or however long it's been since I stopped playing EteRNA regularlly. [1:03 PM]

Jieux: It shall be a plum pie [1:03 PM]